Role - Event Operations Associate

Location: Remote
Type: Full-time
Department: Event Operations
Reports to: Event Director

Experienced administrative professional supporting the Event Director across domestic and international events, maintaining schedules, documentation, project trackers, communications and administrative workflows with minimal day-to-day supervision.

Weird Co. Values

We presume trust, have each other’s backs, and never compromise on excellence.

MINIMUM QUALIFICATIONS

• At least 2 years of professional administrative support, project coordination, event administration or comparable experience.

• Proven ability to independently manage multiple schedules, deadlines, projects and priorities.

• Strong Google Workspace proficiency: Gmail, Calendar, Drive, Docs and Sheets.

• Working Excel / Sheets skills including formulas, sorting, filtering and preserving existing tracking workbooks.

• Experience with Monday.com, Asana or comparable project management tools.

• Experience maintaining contracts, invoices, vendor documentation and business records.

• Strong professional writing: email, meeting notes and follow-up communications.

• Independent follow-through on deliverables, missing information and appropriate escalations.

• Excellent attention to detail, organization and discretion with confidential information.

• Effective remote work with minimal daily supervision.

PREFERRED QUALIFICATIONS

• Experience supporting an Event Director, event production team or operations department.

• Familiarity with event budgets, vendors, staffing, travel and production schedules.

• Experience supporting several simultaneous events or projects.

• Experience and knowledge with Trading Card Game Events is not required but helpful

Position expectation

• Must perform fundamental administrative, organizational and technical work independently on day one.

Key Responsibilities

• Maintain event calendars, project trackers, task lists, deadlines and administrative records.

• Organize contracts, proposals, invoices, budgets, vendor documentation and shared event files.

• Schedule meetings, prepare agendas, capture notes and track action items.

• Follow up with internal teams, vendors, venues and partners on outstanding information and deliverables.

• Support invoice processing, purchase requests, expense records and routine budget documentation.

• Maintain event contact lists, staffing information, travel records and hotel documentation.

• Update event guidebooks, checklists, templates and operational trackers using established procedures.

• Prepare routine correspondence, status summaries and administrative reports.

• Distribute approved event updates and maintain accurate cross-department records.

• Identify overdue tasks, missing documentation and discrepancies; escalate to Event Director.

This is a unique opportunity to build something special. If this feels like a dream job to you: please submit your resume and cover letter via our website.

You'll get an email if you are selected for an interview. Unfortunately, due to the amount of interest, unselected applicants may not receive a response.